Wedding Tips

February 25, 2019

What Do Wedding Planners Do

What Do Wedding Planners Do | Wedding Tips

I know my fellow wedding planners can relate to the question “What do wedding planners do”. The answer is not straight forward because there are so many things that wedding planners do. We negotiate contracts, create timelines, develop visions, and occasionally put out fires (sometimes literally). Today I wanted to tackle some of the frequently asked questions I get as a wedding planner to hopefully help you both understand and decide if having a planner is the right choice for you.

Here’s me setting up for one of our styled shoots last year with Ashley Mac Photographs, make sure each detail is just right!

What is a wedding planner?

Planners wear many hats throughout your planning process and on your big day. We are:

  • Negotiators we have the tools and knowledge to make sure you are getting exactly what you are looking for. 
  • Mediators & therapists because planning any type of event can become stressful.
  • Recommendation wizards using our library of recommended wedding professionals to make your vision a reality.
  • Personal event secretary handling the millions of questions and keeping you organized .
  • Vision creators My goal is assist you in bringing your vision to life. 

I would love a wedding planner but nervous that they will take over my wedding.

 In this instance, it is best to know what you are looking for. There are clients who leave all the planning to us. Others just need some help executing their vision on the day of the wedding. This is where understanding the services a planner offers will help you narrow down what works for you. The one thing I need from my clients from the beginning is trust. They need to be able to trust my ability, my decisions, and my expertise. Without that we are headed down a bumpy road. When you are hiring a wedding planner for your wedding you need to believe and trust this person. From the beginning your planner should be clear on what they are going to do for you, transparency is key.

My venue has an event planner on staff, what is the difference between what they do and what you do?

This is a GREAT question and one that should be answered immediately if you have found the right person. A planner from the venue is employed by said venue. Once you arrive on site they are there to assist you with any and all details you may need. Their goal is to execute the contracted services and that you and your guests are happy. Some venue coordinators stay on site throughout your wedding. Most are only their part of the time and then switch over to another coordinator.

A wedding planner is contracted directly by the client so their number one priority is the bride and groom. They works with the couple for months, even years to plan the timeline of the day and secure the vendors and details necessary. They are on site throughout the morning of the wedding and continuing into the reception. Also, the point of contact for all vendors at all points of the day.

I have worked with many venue coordinators and have created great relationships with them! The goal is to be up front with the roles of each party and keeping an open line of communication. It is best for clients to understand what is included and not included for each service.

How do I know if I need a Wedding Planner or Coordinator?

When my clients hire a wedding coordinator, they are hiring someone to help logistically coordinate their wedding day. They have done most of the leg work in terms of booking vendors but need help tying it all together. Hiring a wedding planner is having someone assist with planning your wedding. A wedding planner also helps logistically coordinate the wedding day and so much more too. They find and negotiate with vendors and keep clients on track with spending. They create a wedding vision for the client and assist securing those vendors, and much more! The difference between the two depends on the level of planning a client is looking for.

Yes that’s me on the window sill helping Idalia Photography get the perfect shot. You can see more of this wedding on the blog!

 I hope this helped clarify the role of wedding planners and your decision to hire one. If you have additional questions please feel free to comment below and I will add more to this list! You can see more of our planning and coordinating by heading to the Weddings section of our blog.



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